The South Dakota Public Universities are pleased to announce that your 1098-T federal tax tuition statement for the 2018 calendar year will be available on January 31, 2019 online at https://heartland.ecsi.net/
South Dakota Board of Regents 1098T Access through Heartland ECSI Directions
What is the IRS Form 1098-T?
A college or university that received qualified tuition and related expenses on your behalf is required to file Form 1098-T with the Internal Revenue Service (IRS). Educational institutions are required to file and furnish a Form 1098-T to students whom payments for qualified billed tuition and related expenses were received in the 2018 calendar year. The information being reported to the IRS verifies your enrollment with regard to certain eligibility criteria for the American Opportunity Tax Credit, the Lifetime Learning Tax Credit and the Higher Education Tuition and Fees Deduction. However, the enrollment information by itself does not establish eligibility for either credit or deduction.
Note on 1098-T Information
New for 2018 – We are required by the IRS to use Box 1 (Payments) for reporting purposes, and we are no longer allowed to use Box 2. The following are instructions to aid you in this calculation.
The amount shown in Box 1 of your 1098-T represents the amount of qualified tuition and related fees
paid to your account between January 1, 2018 and December 31, 2018. Box 1 may consist of payments for 2018 Spring, 2018 Summer and 2018 Fall, and possibly 2019 Spring if box 7 is checked. It may not be the amount actually paid in 2018.
The amount listed in Box 5 of your 1098-T reflects the amount of scholarships, sponsorships and grants applied to your account between January 1, 2018 and December 31, 2018. This amount may consist of financial aid for 2018 Spring, 2018 Summer, 2018 Fall, and possibly 2019 Spring.
All students have been issued a 1098-T which includes a transaction history for 2018. Your 1098-T is available on the ECSI website with the login and password information located on your 1098-T received in the mail. If you did not receive your 1098-T in the mail, please call ECSI at 1-866-428-1098 to obtain your login and password information.
Your transaction history may consist of 2 years of detail (Nov 2016-Dec 31, 2018). This will assist you and your tax preparer. This transaction history can be found in the middle portion of your 1098-T form. This may be continued on the ECSI website.
Qualified Tuition and Related Fees
Qualified tuition and fees are charges a student must pay to be enrolled at or attend an eligible educational institution. You may include these expenses in your calculation of deductible tuition. Qualified tuition and related expenses are identified in your transaction history with the following codes:
Tuition – Off Campus
Tuition – On Campus
FEES – Student fees are fees set and approved by the South Dakota Board of Regents including items such as university support fees, general activity fees, field trip expenses, special discipline fees and other fees required for enrollment.
TUSLF – Tuition – Off Campus - The South Dakota Board of Regents approved tuition for off-campus sections (this rate includes fees).
TUSTA – Tuition – On Campus – The South Dakota Board of Regents approved tuition for on-campus sections (this rate does not include fees).
Refer to IRS publication 970 for all other qualified tuition and related fees that may not be included on your 1098-T. See Publication 970
Unqualified expenses cannot be included when calculating your tuition deduction. Expenses included in your transaction history that are an unqualified expense according to IRS regulations are identified with the following codes:
Residence Life Room Charges
CHRGS Student Charges may include charges such as fines, late fees or other miscellaneous charges not related to enrollment.
MEAL Meal Contracts are university meal plan charges.
MISC Miscellaneous Expenses may include charges such as fines, late fees or other miscellaneous charges not related to enrollment.
ROOM Residence Life Room Charges are university housing charges.
Scholarship and Grants
If you received tax free funds for educational expenses—these will reduce your total qualified education deduction. Tax-free educational assistance includes the tax free portion of scholarships and fellowships, Pell grants, employer-provided educational assistance, veteran's assistance and any other nontaxable payments other than gifts or inheritance provided to you as educational assistance. For more information, see IRS Publication 970 at
Please Note: Loans are not tax-free funds for educational expenses.
National Guard Federal and State assistance, Vocational Rehab, Vets Voc and WIA are a few examples of sponsored payments. Sponsored payments are identified in your transaction history with a code of SB.
1098-Ts are prepared each year in January for the entire student population.
The 1098-T tax forms are mailed and postmarked by Heartland ECSI to students by January 31st. The tax forms provided include the following:
- Box 1: Your qualified tuition and fees paid for in the 2018 calendar year. It is calculated as your payments, less refunds, up to the amount of qualified tuition and fees incurred during 2018. Payments include all financial aid, sponsored payment, and personal payments.
- Box 2: Blank in 2018 according to IRS regulations.
- Box 3: Will be checked, notifying that our reporting method changed in 2018.
- Box 4: Blank for 2018 as it will be included in Box 1.
- Box 5: Scholarships, grants, and sponsored payments.
- Box 6: Adjustments made to scholarships or grants for a prior year.
- Box 7: Checked if the amount in Box 1 includes amounts for an academic period beginning January-March 2019.
- Box 8: Checked if the individual status was at least half-time.
- Box 9: Checked for graduate students.
Neither the South Dakota Board of Regents, nor its colleges can provide tax advice. A tax professional should be consulted for such advice. Below is some helpful information regarding tax benefits and accessing the Form 1098-T.
How do I access my 1098-T?
The 1098-T tax forms are mailed and postmarked to students by January 31st. Online access is currently available for previous tax years through 2018, where applicable. You can view your 1098-T by clicking here.
Why did I not receive a 1098-T?
See exceptions listed on the IRS website providing information on Form 1098-T.
How can I get a copy of my 1098-T from a prior year?
here to access your 1098-T from a prior year if you were eligible to receive a form.
Why is there nothing in Box 1 of my 1098-T?
Through 2017, the South Dakota Board of Regents reported amounts billed for qualified tuition and related expenses, which were reported in Box 2. Payments you made were not reported on the Form 1098-T. Starting in tax year 2018, due to IRS legislation that changed Form 1098-T reporting requirements, South Dakota Board of Regents will report payments received for qualified tuition and related expenses in Box 1.
How do I give consent to receive my 1098-T Electronically?
You must provide consent by January 1st. If consent is given after January 1st, you will receive your 1098-T electronically in the following tax year.
If you would like electronic access to your 1098-T statement, please provide your consent at https://heartland.ecsi.net/index.main.html#/access/eConsent
- Enter South Dakota Board of Regents for the school.
- First Name
- Last Name
- Social Security Number is optional
- Student id
- Email address – primary
Email address – secondary is optional
By signing up for an electronic version of the tax document, NO paper form will be mailed to you. When your tax document is ready, an email will be sent containing a link to the Heartland ECSI website where you may view your document. You must provide consent by January 1st. If consent is given after January 1st, you will receive your 1098-T electronically in the following tax year.
What are the benefits of receiving my 1098-T electronically?
- Online delivery provides access to the form earlier than the traditional mailing process.
- It eliminates the chance that the 1098-T will get lost, misdirected or delayed during delivery, or misplaced once you receive it.
- It is easy and secure, and you can withdraw from online delivery at any time.
- You can retrieve your 1098-T Form even while you are away from home.
- Parents/guardians can also retrieve a copy of the 1098-T form.
- Go Green and save the environment.
The South Dakota Public Universities have contracted with Heartland ECSI to print, mail and store your 1098-T online. Since 1972, Heartland ECSI has provided clients with intuitive, user-friendly software and solutions. Heartland ECSI provides customer service through a 1-800 phone service and offers live chat to assist in answering any questions. Heartland ECSI will be mailing you a copy of your 1098-T before January 31, 2019.
If you do not receive your 1098-T in the mail shortly after January 31, 2019, please call ECSI at 1-866-428-1098 or login at https://heartland.ecsi.net/. Heartland ECSI will provide you with your login information so you can view and print a copy of your statement. The universities will not be able to provide copies of your 1098-T.
University personnel cannot determine which students are eligible for Education Tax Credits nor provide assistance in calculating the amount of credit to which you may be entitled. Please consult your personal tax preparer or visit the IRS website at
http://www.irs.gov for more information.
University Contact Information
BHSU-- Black Hills State University
Phone: (605) 642-6512
DSU-- Dakota State University
Phone (605) 256-5130
NSU-- Northern State University:
Phone (605) 626-2566
SDSMT-- South Dakota School of Mines & Technology
Phone (605) 394-2372
SDSU-- South Dakota State University
Phone (605) 688-6116
USD--The University of South Dakota
Phone: (605) 658-3650
USD Community College for Sioux Falls
Phone (605) 658-3650
Click here for Directions to Access Prior Year's Tax Forms