SD Board of Regents
306 East Capitol Ave
Suite 200
Pierre, SD 57501
605 773 3455
info@sdbor.edu

Section 5 Finance Business

 

5:1INSTITUTIONAL REPRESENTATION ACCOUNT
5:2EXTERNALLY-SPONSORED PROGRAMS
​Information Relative to Grants
Grant Overhead Funds
Indirect Cost Definition
Recovery of Indirect Cost from State Agencies
​5:3AGREEMENTS AND CONTRACTS
​​Contracts Requiring Board Action
Contracts Requiring Action by the Executive Director
Contracts Acted Upon by Institutional Chief Executive Officer
Supporting Documentation
Legal Review of Contract Terms
A Central Filing System
Procedures
​5:4PURCHASING
​Purchasing Authority
Purchasing Procedures
Executive Director and Board Approval
Compatibility Review for Information Systems Equipment
Equipment Purchased for Externally Funded Research
​5:5TUITION AND FEES: GENERAL PROCEDURES

​ Tuition and Fee Approval Process
 Due and Payable
 Billing Corrections
 Centralized Billings for Fines and Charges
 Late Charges
 Cancellation of Registration of Administrative Withdrawal
 Assumptions and Guidelines
 Setting Tuition and Fees
Classification of Students for Tuition Payment
Tuition Charged at Course Level
​5:5:1TUITION AND FEES: ON-CAMPUS TUITION
On-Campus Tuition
▪ Standard On-Campus Tuition Rates
▪ Tuition Allocations
▪ Board Approved Reduced Tuition Programs
▪ Persons 65 Year of Age or Older
▪ On-Campus Tuition
▪ Standard On-Campus Tuition Rates
▪ Tuition Allocations
▪ Board Approved Reduced Tuition Programs
▪ Persons 65 Year of Age or Older
▪ Graduate Fellows and Assistants
▪ Reserve Officer Training Corps Cadets
▪ North Dakota Residents Attending Northern State University
▪ Military Science Courses
▪ Western Regional Graduate Program (WRG)
▪ Wyoming Residents Attending Black Hills State University
▪ Iowa Residents Attending Dakota State University, Northern State University, South Dakota State University, and the University of
  South Dakota
▪ Western Undergraduate Exchange Tuition Rate for Residents of WICHE States
▪ Children of Alumni
Tuition and Fee Reductions and Waivers Established by the Legislature
▪ Employees of the State of South Dakota
▪ Members of the South Dakota National Guard
▪ Veterans and Others Who Performed War Service
▪ Children and Spouses of National Guardsmen Disabled or Deceased in Line of Duty
▪ Visually Impaired Persons
▪ Children of Residents Who Died During Service in Armed Forces
▪ Dependents of Prisoners or Missing in Action
▪ Certain Elementary and Secondary Teachers and Vocational Instructors
▪ Survivors of Certain Fire Fighters, Certified Law Enforcement Officers and Emergency Medical Technicians
▪ Reciprocity Tuition Rate for Minnesota Residents
▪ Resident Tuition for Rehabilitation Services' Clients
▪ Reduced Tuition Program Limitation Graduate Fellows and Assistants
▪ Reserve Officer Training Corps Cadets
▪ North Dakota Residents Attending Northern State University
▪ Military Science Courses
▪ Western Regional Graduate Program (WRG)
▪ Wyoming Residents Attending Black Hills State University
▪ Iowa Residents Attending Dakota State University, Northern State University, South Dakota State University, and the
  University of South Dakota
▪ Western Undergraduate Exchange Tuition Rate for Residents of WICHE States
▪ Children of Alumni

 Reduced Tuition Program Limitation

​5:5:2TUITION AND FEES: OFF-CAMPUS TUITION
​Off-Campus Courses
Tuition Allocations 
Off-Campus Reduced Tuition Programs
5:5:3​TUITION AND FEES: SPECIAL COURSE TYPES
​Audited Courses
Internet Courses
Independent Study Courses
Correspondence Courses
Externally Supported Courses
5:5:4​TUITION AND FEES: FEES
​Fees Retained by the Universities
          ▪ University Support Fee
          ▪ General Activity Fee
          ▪ Special Discipline Fees
          ▪ Laboratory Fee
          ▪ Salary Enhancement Fee
          ▪ Program Delivery Fees
          ▪ Room and Board
System Fees
          ▪ Application Fee
          ▪ Transcript Fee
Charges
          ▪ Incidental Charges
          ▪ Course Charges
          ▪ Field Trips                   
          ▪ Study Tours
          ▪ Assessment Charges
​5:6STUDENT FICA EXEMPTION
​5:7REFUNDS
​Status Definitions
          ▪ Cancelled Registration
          ▪ Withdrawn Student
          ▪ Dropped Course
          ▪ Standard Term
          ▪ Non-Standard Term
Transcripts
Re-admission Following Withdrawal
Refunds of Tuition and Fees
          ▪ Refunds for Dropped Course
          ▪ Withdrawal from a University
          ▪ Calculating Refunds
                    - Students Who Received Federal Title IV Financial Aid
                    - Students Who Do Not Receive Federal Title IV Financial Aid
Cancelled Registration
Extension and Waivers
Refunds of Residence Hall and Food Service Fees
          ▪ Residence Hall Fees
          ▪ Food Service Fees
Military Service--Withdrawal Without Penalty
          ▪ Academic Credit
          ▪ Refunds for Room and Board
          ▪ Refunds for Books
​5:8ACCEPTANCE OF GIFTS
​5:9​​FOUNDATIONS
​5:10​​IDENTITY THEFT PREVENTION
​5:11​​PERSONAL DUES AND SUBSCRIPTIONS
​5:12​​TRAVEL
​General Travel
Mode of Air Travel
Allowable Travel Expenditures
​5:13​WORKSTUDY
​This policy was rescinded at the May 1992 Board meeting
5:14​​SOLVENCY OF REVENUE PROJECTS
​This policy was rescinded at the May 1992 Board meeting
5:15​ATHLETICS
​5:16TRADEMARKS
​5:17INSTRUCTIONAL FUNDING
On-Campus Courses
Off-Campus Courses
         ▪ Off-Campus Courses
                       - Correspondence Course/Independent Study Through Correspondence            
         ▪ Remedial Courses
         ▪ Study Tours
         ▪ Activity, Music, and Drama Camps
         ▪ Special Courses, Workshops, and Institutes
  Exceptions
  Small Section Limitation
​5:18OFF-CAMPUS STATE-FUNDED PROGRAMS AND COURSES
​5:19SYSTEM FUNDING
​Allocation of General Fund Appropriations and University Tuition
System Operating Pool
University Base Budgets and Enrollment Bases
State Policy Incentive Funds
Incentive Fund 1 – Access for Qualified South Dakotans
Incentive Fund 2 – Economic Growth Programs
Incentive Fund 3 – Academic Quality
Incentive Fund 4 – Collaboration
Incentive Fund 5 – External Funds
Targeted Appropriations
Academic Capital Facilities Budget
​5:20CASH MANAGEMENT POLICY
​Current Funds
Loan Funds
Plant Funds
Endowment Funds
Agency Funds
​5:21SYSTEM COLLECTION POLICY
​5:22GRADUATE ASSISTANTS AND FELLOWS
​5:23CELL PHONES
​5:24EFFORT CERTIFICATION POLICY
​​5:25AUXILIARY REVENUE SYSTEM
​Flow of Funds
Continued Requirements
Addition/Removal of Project from System
Educating Staff Involved in Institutional System Reporting
​5:26BOND COMPLIANCE AND MANAGEMENT

 

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